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Author Guidelines

The Symposium Scientific Committee will nominate editors to evaluate all submissions to decide whether the content and caliber align with the objectives and scope of the ISATECH Symposium. Papers that are deemed suitable will undergo peer evaluation prior to a decision on acceptance or rejection.

Authors must ensure that they have obtained proper permission to publish any materials, including photos, documents, and datasets, that they include with their submission. Due to the fact that the texts of the presented papers will be published in proceedings with Springer, kindly review the copyright policies of Springer using this link. All authors identified on the submission must consent to being identified as authors. Research should, whenever possible, obtain approval from a relevant ethics committee in adherence to the legal obligations of the country conducting the study.

Please ensure that the study design and research argument are properly structured and articulated prior to submission. The abstract should be self-contained, and the title should be succinct. When you are certain that your submission satisfies this criterion, kindly prepare it according to the items on the following checklist.

Submission Preparation Checklist

We appreciate your submission to the ISATECH Symposium. The corresponding author will be asked to upload files, identify co-authors, and provide information such as the title and abstract. Please see the detailed documentation guide using this link, and find the document summary below.

  1. Short Paper
  2. Abstract Paper
  3. Paperwork (Set of filled-out and signed forms)
    • 3a. Publishing Agreement
    • 3b. Copyright Declaration
    • 3c Co-Author's Publication Consent
    • Springer Permission Request Form

You may download the templates and examples, ie. sets of filled forms, example of short paper, and example of abstract file from this link.


Section default policy

Privacy Statement

Privacy Statement for SARES Science Events and Collected Informatio

  1. Data Controller

International Sustainable Aviation and Energy Research Society (SARES)
Eskisehir Teknik Universitesi
İki Eylül Kampüsü
Eskisehir, Türkiye

  1. Data file contact persons

Tahir Hikmet Karakoc
SARES President

Alper Dalkiran
SARES Board Member

  1. Name of the data file

SARES Science Events Planning, Controlling, and Publishing Database

  1. Legal basis and purpose for the processing of personal data

The processing of personal data in the data file is based on consent and submissions that the corresponding registrars, authors, speakers, invited speakers, and keynote speakers. The purpose of the processing of personal data is to:

  • organize and develop events,
  • any action to approve and improve the submitted information,
  • publish and order the scientific research,
  • transfer the required text, data, tables, images, forms, permissions to the publisher, journal or any medium for scientific areas,
  • transfer the necessary information regarding the professional organization companies for face-to-face meetings,
  • registering the online information to the online connection environments.
  1. Data being processed

The data file contains the following data about the data subject: 

  • All provided e-mail addresses.
  • Research title that is for the presentation and proceedings file title.
  • Research file and all provided text as manuscipt and presentation.
  • All requested and filled forms.
  • All required information, including ORCID number, contact info, and affiliation info.
  • event information, e.g., dietary requirements.
  1. Sources of data

The data in the data file is received from the data subjects themselves when they register for an event. The main channel for disclosure and updating of data is the Online Journal System (OJS) and Online Publication System (OPS) installed in the SARES servers. Also, the data being stored in the Google Workspace (GW).

  1. Disclosure and transfer of data and transfer to areas outside the EU or the EEA

The data is saved in OJS and GW, whose service providers may be located outside the EU or the European Economic Area. Information can be shared with our partners involved with the organization of the event as well as with the organizers of possible workshops. We may provide information about special diets to catering service providers. We ensure that our partners are committed to complying with data protection legislation.

  1. Data protection and storage period

Only those employees who have the right to process personal data have access to the systems containing personal data. The systems are protected by usernames and password. Personal data will be stored up to one month after the event. The data controller rectifies, deletes or completes any personal data in the data file, which is inaccurate, unnecessary, incomplete or obsolete considering the purpose of the processing of the data, either on their own initiative or at the request of the data subject.

  1. Rights of the data subject

The data subject has the right to review their data in the personal data file and to request the correction of inaccurate data, provided that there are legal grounds for this. The removal of personal data will be executed after the publishing. Any delays caused by the removal requests for the personal data prior to the time of publication could result to the legal sanctions. Also, the data subject also has the right to withdraw or change their consent after the publishing. It is registrars sole responsibility to understand and accept this gathering-publication event.

All contact and requests related to this statement must be submitted in writing or in person to the contact persons indicated in Item 2 of this statement.

  1. Changes to the privacy statement

If this statement is changed, the changes will be visible in the statement and dated. If the changes are significant, information about them will be provided on the data controller’s website.